Fellowship policy

Please note you may only submit one full EPSRC proposal in any 12 month period so please consider carefully when you choose to submit your application.

If you are submitting fellowship proposals to other funding bodies in parallel to this application, you should be aware that if you accept an EPSRC Fellowship, where 100% of your time is supported, you will be expected to turn down offers of other similar awards.

Fellows must devote a minimum of 50% of their time to the fellowship and must be actively working on their fellowship for the full duration of the award.

Resubmissions

From the 01 April 2009, EPSRC no longer accepts uninvited resubmissions of proposals, regardless of any previous EPSRC correspondence. This policy applies to any proposal (including outlines and fellowships) that have been previously submitted to EPSRC through any of its funding routes.

This policy applies to all investigators on grant proposals (as well as outlines), including first grant and fellowship applicants, unless resubmissions are invited by EPSRC. Further details on our resubmission policy can be found on the resubmission policy page.

Family friendly features

Fellowships can be held part time if required, at a minimum level of 50% full time equivalent (FTE). If you are employed part time you can ask to hold your Fellowship part time when applying. Alternatively, you can convert to a part time award during the course of the Fellowship, pro-rata.

To amend the duration of your fellowship due to a change in working hours it is recommended that you first contact either the Project Manager who processed your grant or to email the fellowships inbox to discuss this.  Then you or your research office should submit the request for extension in Je-S via Grant Maintenance (keeping in mind that the maximum duration of a fellowship is ten years and should be held at a minimum of 50% FTE, any less will be considered on a case-by-case basis).  Your host organisation should provide confirmation of your change in work hours, EPSRC can then approve the change to the duration of your fellowship, the grant will be extended by the relevant bodies (at no additional cost) and the payments will be re-profiled according to the change in duration.

You are entitled to take maternity, paternity or adoptive leave in accordance with your host organisation's terms and conditions, and we will extend the duration of your fellowship to take account of the leave taken. Your additional salary costs (pro rata to the % FTE on the fellowship) will be reimbursed by EPSRC.

The research organisation will be compensated at the end of the grant to cover any additional net costs, that cannot be met within the cash limit, of paid maternity, paternity, adoption and parental leave for staff within the Directly Incurred and Exceptions fund headings (excluding the principal or co-investigators, unless they are also research fellows or research assistants funded by the grant) if they fulfil the relevant qualifying conditions of the employing Research Organisation. The net cost is the amount paid to the individual less the amount the Research Organisation can recover for Statutory Maternity Pay and Statutory Adoption Pay from HMRC.

Maternity, paternity, adoption and parental pay is payable by the Research Council only for directly incurred staff that are funded for 100% of their contracted time on the grant (apart from staff acting as principal or co-investigators unless they are also research fellows or research assistants funded by the grant).

The total duration of the fellowship, including any periods of part-time working, maternity, paternity or adoptive leave or periods of ill health will not be allowed to exceed 10 years from the date advised by the Research Organisation as the first day of the fellowship.

For more information on maternity, paternity or adoptive leave please see the UK Research and Innovation maternity brief (PDF).

Role of the Research Organisation

The fellow must be employed by the research organisation for the full announced period of the fellowship. The organisation must accept all the normal responsibilities of an employer, and ensure that adequate facilities are made available for the research proposed.