How to apply

There is no outline stage in the new Fellowship process. Applicants are required to submit a full proposal.

To note, if you are employed part-time you can apply for your Fellowship to be held part-time too and the Fellowship can be extended pro-rata.  When submitting your proposal on Je-S, please request the pro-rated duration (i.e. 120 months at 50% FTE) and cost accordingly, your Research Office should be able to advise you on this.

Exception: there is a pre-application stage for all applicants wishing to apply for a Healthcare Technologies Established Career fellowship.

Together with your Research Organisation you will be responsible for selecting the appropriate Person Specification and levels of resource requested. Please ensure you have access to the Joint electronic Submission (Je-S) system and are aware of documentation requirements. Full proposals must be submitted using the Research Councils’ Je-S System.

To add a new proposal in Je-S, please select:

  • Council: EPSRC
  • Document type: Fellowship Proposal
  • Scheme: EPSRC Fellowship
  • Call - on Project Details page select one of the following: Fellowships-Postdoctoral/Fellowships-Early Career/Fellowships -Established Career

Guidance for completion of the proposal is provided through the Je-S help text, available from the Je-S System front page, and context sensitive help throughout the system. Font size 11 is the minimum that will be accepted. Please note that clicking ‘submit document’ on your proposal form in Je-S initially submits the proposal to your host organisation’s administration office, not to EPSRC.

As part of the Je-S application the following documentation must be attached:

  • Proposal Cover Letter (up to a maximum two sides of A4)
  • Case for Support (up to a maximum nine sides of A4)
  • Pathways to Impact (up to a maximum two sides of A4
  • Applicant’s CV (up to a maximum two sides of A4)
  • Host Organisation Statement (up to a maximum two sides of A4)
  • Diagrammatic Work-plan (maximum one side of A4)
  • Justification of Resources (up to a maximum two sides of A4)
  • List of Publications(no page limit)

Where applicable:

Quotes and justification for equipment (no page limit) and Technical assessments for the use of a major facility (no page limit) should also be attached, where applicable.

If you plan to use a major facility in your research, such as those funded centrally by EPSRC or a European facility, contact the facility before applying to EPSRC to check if your proposed research is feasible, and obtain a Technical Assessment if Je-S marks it as required.

In addition to the above documentation you will be required to provide information in Je-S, please allow sufficient time to complete the online application forms.

Proposal Cover Letter

Up to a maximum two side of A4

Outlining to which fellowship priority area you believe your proposal is relevant. It is EPSRC's ultimate responsibility to assign proposals to the priority area, and proposals outside the specific remit of these topics will be rejected before peer review.

The cover letter is your opportunity to explain why you have chosen to apply for a Fellowship at EPSRC and what your goals are, including career, research outcomes and impact activities.

Applicants can use the Proposal Cover Letter to express any other information they feel is relevant to their proposal, such as personal circumstances. This letter will only be seen by EPSRC and will not be sent to Peer Review, but for sensitive information you should state clearly whether the information is for EPSRC staff only. The Proposal Cover Letter should also be used to highlight anything that has been discussed and agreed with EPSRC staff beforehand. For example:

  • Applicant is on maternity leave until a certain date;
  • Declaration of Interest;
  • Additional information about eligibility to apply that would not be appropriately shared in the track record;
  • Conflict of Interest for EPSRC to consider in reviewer or panel participant selection
  • The proposal is an invited resubmission.

Case for Support

Up to a maximum nine sides of A4 comprising:

  • Track Record of Applicant (two sides of A4): use the track record, to demonstrate that the team involved in the proposal has the appropriate mix of expertise and experience to conduct the research. This section is particularly important for multi-disciplinary proposals.
  • Description of proposed research and its context/background, ensuring that all the assessment criteria are addressed. The case for support should include the research hypothesis and objectives, as well as the programme and methodology.
  • National importance: further guidance on how to address importance within your proposal is also available on the EPSRC website.
  • Academic impact: describe how your research would benefit national and international researchers in the field and related disciplines, and what will be done to ensure that they can benefit. Explain collaborations with other researchers and their role in the project. For Visiting Researchers, establish what they will contribute to the project, and why they are the most appropriate person for this.
  • A statement on how the proposed research fits with EPSRC strategic priorities - including the relevant fellowship priority areas - and what contribution it will make to the shape of the landscape.

For more details please read the general Case for support page, taking into account that for fellowship proposals this document can be nine sides of A4 instead of eight.

Pathways to Impact

Up to a maximum two sides of A4.

In the Impact Summary, you will have described who potential beneficiaries might be, and how the research might impact them. This document is your opportunity to describe what you will actually do to facilitate this. Ideally the Pathways to Impact attachment is specific to users and beneficiaries of the research outside the academic research community, but plans for academic impact may be included where this forms part of the critical pathway towards economic and societal impact.

You are particularly encouraged to think about how public engagement activities may help you maximise the impact of your proposed research.

Detailed guidance on Pathways to Impact is available on the UK Research and Innovation website.

In summary, the document should describe the kinds of impact envisaged, how the proposed research project will be managed to engage users and beneficiaries and increase the likelihood of impacts, including (wherever appropriate):

  • Methods for communications and engagement
  • Collaboration and exploitation in the most effective and appropriate manner
  • The project team’s track record in this area
  • The resources required for these activities. Please ensure these are also captured in the financial summary and the Justification of Resources.

Applicant’s CV

Up to a maximum two sides of A4.

Please include the following:

  • Your current contact details.
  • Your employment history, listed in reverse order. Please start with your current employment and make sure that the title of your current post is clear.
  • Your academic history, listed in reverse order. The dates of any degrees obtained and the viva date for your PhD should be stated.
  • Track record of research funding: please include start/end dates, funding body, value of award, type of grant (e.g. first grant, fellowship etc), your role on the grant (Principal Investigator, Co-Investigator, Researcher and so on). Please ensure that any fellowship awards are clearly highlighted.
  • Any current teaching commitments.
  • Any current administrative activities: examples may include editorial responsibilities, committee membership etc.
  • Other: examples may include invited talks, awards, prizes, memberships of professional bodies etc.

Please do not include details of possible reviewers on your CV. Please ensure that any breaks in your career due to maternity, paternity or adoptive leave, ill health, career breaks or unemployment are clearly stated, as well as any periods of part time working. Peer review will be advised to take account of any career breaks when assessing your track record, in particular if there are any corresponding breaks in your publication record.

Host Organisation Statement

Please refer to Obligations of the Host Research Organisation for details of what should be included in the Host Organisation Statement.

Diagrammatic Work-plan

Maximum one side of A4.

Depending on the nature of the research proposed we would not expect this to be a detailed and fixed work plan for the full duration of the project.

Justification of Resources

Up to a maximum two sides of A4.

In this document you should explain why the resources you have requested are required to undertake your research project, including implementing the impact plan. This is to help reviewers to make an informed judgment about whether the resources requested are appropriate for the research proposed.

So that you do not miss anything out, we recommend that you follow the 'cost to the proposal' headings used in the application form. For more information about what to do see how to write a justification of resources.

List of Publications

No page limit.

The publication list forms an important part of your track record. You should include a paragraph at the beginning of your publication list to indicate:

  • Which journals and conferences are highly rated in your field, highlighting where they occur in your own list.
  • Conventions pertaining to the listing of authors in your field so authors are listed in alphabetical order; the lead author is listed first and so on.

Papers should be grouped by:

  • Journal Papers: Refereed
  • Journal Papers: Not Refereed
  • Conference Papers: Refereed
  • Conference Papers: Not Refereed
  • Other Papers (for example, patents)

Please place an asterisk beside any papers of which you were the lead author and highlight in italics the most significant papers (up to a maximum of ten.) Please include the numbers of citations for selected publications, if they are relevant within your area of research.

You should not include any papers that are in preparation or recently submitted. You may include papers that have been accepted by the journal/conference and are awaiting publication. Any such proposals should be marked “Awaiting Publication”. Any references cited that are not your own must be included within the page limit of the Case for Support.