Access to information

Requesting information from UK Research and Innovation

UK Research and Innovation aims to be as open as possible in informing others how we conduct our business through our publications, our website and face-to-face discussions. Our Guide to information outlines the information we routinely publish and provides links to help you locate it.

We are committed to openness, transparency good record-keeping and effective communication in our handling of requests for information. All information will be made freely available unless there is a good reason not to do so, in line with relevant exemptions. Our website and those of our Councils and Research Institutes are developed with this goal in mind.

  • The Freedom of Information Act 2000 and Environmental Information Regulations 2004 give you specific rights to obtain information about what we do and how we do.
  • The General Data Protection Regulation (GDPR) (EU) (2016/679) gives you the right to see personal information we hold about you.

To make a request under the Freedom of Information Act or Environmental Information Regulations

We aim to make information widely available primarily through our publications, our website and through communications with our staff. A UK Research and Innovation Publication Scheme to help you locate and access information is currently under development. You can also check our Freedom of Information disclosure log where we publish our responses to the requests we receive. If you are interested in information on the research we support, this can be found in Gateway to Research.

If the information you are interested in cannot be accessed through our website you can make a request in writing. To help us to locate the information please outline your request as clearly as possible, providing any relevant dates, organisations or names, and tell us if you would like to receive the information, either in hard copy or in electronic format.

We aim to provide as much information as possible free of charge although we reserve the right to charge fees in accordance the Freedom of Information and Data Protection (Appropriate Limit and Fees) Regulation 2004.

Please email or write to us:

Freedom of Information Officer
UK Research and Innovation
Polaris House
Swindon, SN2 1FL

To make a request for your own personal data under the General Data Protection Regulations

To help us to locate the information please outline your request as clearly as possible, providing any relevant dates, organisations or names, and tell us if you would like to receive the information, either in hard copy or in electronic format. Please email or write to us:

Data Protection Officer
UK Research and Innovation
Polaris House
Swindon, SN2 1FL

For further information, see the UKRI Data Protection Policy.

General enquiries

If you have a general enquiry about the work of the UK Research and Innovation then you can email us at UKRI Communications.

Records Management

As a public records body UK Research and Innovation recognises records management as an essential corporate function to support effectiveness and public accountability.

For further information, see the UKRI Records Management Policy.

UKRI records are defined as information created, received, and maintained as evidence and information by UKRI or its employees, in pursuance of legal obligations or in the transaction of business. UKRI, as the new legal entity, is a Public Records Body under the Public Records Act 1958.

Appeal against non-disclosure

If you have made a request to us under the Freedom of Information Act, General Data Protection Regulation or the Environmental Information Regulations and you are not satisfied with the way we dealt with it, you may appeal in the first instance to the UK Research and Innovation Complaints Officer:

Complaints Officer
UK Research and Innovation
Polaris House
North Star Avenue
Swindon
SN2 1FL

Please write to us giving as much detail as you can about your complaint. We will acknowledge your letter immediately and tell you how long we will take to deal with it. We will then investigate your complaint fully and fairly and send you a swift and complete response. We will also consider your complaint when reviewing how we can improve our services.

If you are not satisfied with the Complaints Officer's response you may contact the Information Commissioner for a decision:

Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
0303 123 1113

Details of how to take your complaint further can be found on the Information Commissioner's Office website.